Project Manager – Facility

We are building a new brand office building for EveryMatrix Bucharest, and we are looking for a bright person to join our team and run the project for an 18 months contract.

As a Project Manager, you are responsible for liaising between our company, the architects, the construction company, interior designers, furniture providers, and others so that we can move in on time and on budget.

The role is based in Bucharest Office, full or part-time.

 

Responsibilities:

  • Management of space planning, fit-out works, interior design concept, implementation and relocation process, implementing solutions according to EveryMatrix needs in terms of budget, deadline and moving out into new premises.
  • Coordination of the Interior Design elaboration, aligning the desired space planning with technical/ architectural specifications for all the component elements (floors, walls, partitions, furniture, decorative elements, equipment, etc.) by EveryMatrix requests and authorised project permissions.
  • Aligning the standard building design (common areas, terraces and garden) with our branded interior design.
  • Coordinate the external project works for implementation with the internal teams to execute the IT infrastructure and branding elements for signage.
  • Coordinate the cost estimation of the entire fit-out project according to the approved interior design. Keep track and inform all teams involved of the split cost between landlord and tenant.
  • Oversee the elaboration of the complete technical documentation (tender documentation) for the request for offers to contract/ execute the fit-out.
  • Assuring all documents are executed in due time: Technical project and execution details.
  • Coordinating the integration of design phases in the building project, in collaboration with designers, building architects and structurist.
  • Following up on the execution of the works on site, reconciling the implementation costs, drawing up the snag list and following up on the implementation of remedies.
  • Budgeting, suppliers tendering, analysing the bidders’ offers, space planning and design, electrical and mechanical alterations/ installations, supply and installation of office furniture, relocation process, hand-over protocol.
  • Periodical Reports to the Head of Administration, EveryMatrix management and a close relationship with architects and subcontractors.
  • Coordinates and communicates offices move to the new location.

 

Requirements:

  • Proven experience as a project manager or relevant position (4-5 years). (Preferably on real estate projects)
  • Knowledge of procurement and supplier management.
  • Ideally, knowledge of market practice in the real estate area.
  • Excellent verbal and written communication skills.
  • Excellent organizational and planning skills.
  • Proactive attitude.
  • Good analytical/ critical thinking.
  • Knowledge of MS Excel and MS Word, or similar.
  • Negotiating skills and persuasive.
  • Fluent in English.
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Benefits

  • Headquarters in the heart of the city, at Unirii Square.

  • Internal & external training.

  • Health and well-being in house programs.

  • Daily catered lunch.

  • Fruit day.

  • Private healthcare and dental care discounts.

  • We hold team-building activities and office parties throughout the year.

  • We have an ever-growing library (online & offline).

  • A fun entertainment corner.

  • Flexible schedule.

  • Extra vacation days with every year inside the company.

  • Our very own gym.