Office Manager

Got a head full of ideas?
Good.
We are looking for a bright and very well organized Office Manager to join our ranks!
The successful candidate will be responsible for the day to day management of the Lviv Office.

Responsibilities: 

  • Coordinating the travel initiatives of the company’s employees: visas, plane tickets, and accommodation for incoming and outgoing people across all our offices;
  • Managing company documents like warranties for objects from the Lviv office;
  • Traveling to various institutions in Lviv for solving bureaucratic problems (insurance, statements, visa applications, etc.);
  • Taking care of the CEO’s timetable and reservations. Making sure the CEO’s timetable is respected and adapted to current events;
  • Picking up, delivering and processing documents for the bank, administrator, accountant, fiscal authorities, and labor chamber;
  • Dealing with different administrative tasks;
  • Assisting in general office management tasks;
  • Handling highly sensitive and confidential information in a discreet manner;
  • Scheduling travel arrangements for the CEO.

    Requirements: 
    Hard skills

  • At least one year of experience in a similar role;
  • Experienced Microsoft Office user (Word, Excel, Power Point) and Google Docs is a must;
  • Good English language skills( both written and spoken);
  • General knowledge of the visa application process is a huge plus.

    Soft skills

  • Excellent communication and interpersonal skills (written/spoken/live);
  • Able to organize and prioritize the workload;
  • Intuition and pro-activity;
  • Detail-oriented;
  • Multi-tasking skills;
  • Flexibility;
  • Adaptability;
  • Excellent planning skills;
  • Problem solving attitude;
  • Ability to work under pressure.

Perks and benefits: 

  • 21 days of paid vacation plus 1 day per every year you work with us
  • 40 paid sick leaves
  • Medical insurance with a pretty much good coverage for you to feel safe
  • Gym (including the swimming pool)
  • We have lunches which are company paid and delivered straight to the office
  • Interesting and challenging tasks, opportunities for self-realization and career growth;
  • English language courses;
  • We hold team building activities and office parties throughout the year;
  • A flexible schedule;
  • A fun & entertaining working environment.
Apply for this job now! HR team will never use any personal information it receives from you for any purpose beyond recruitment, employment or reference checks, and strongly believes in the importance of keeping the personal information private.

Benefits

  • Shiny new and modern office.

  • Health insurance or gym membership, or a mix of both.

  • Dental Services.

  • Daily catered lunch.

  • Fruit day.

  • Massage at work.

  • Private healthcare and dental care discounts.

  • We hold team-building activities and office parties throughout the year.

  • We have an ever-growing library (online & offline).

  • Flexible schedule.

  • A fun entertainment corner.

  • Internal & external training.

  • Health and well-being in house programs.