Office Administrator

Got a head full of ideas?

Good.

We are looking for a bright and very well organized  Office Administrator to join our wonderful team in Bucharest.

Responsibilities:

  • Ensure the management of the rented building/space (equipment, electricity, generators, UPS, water distribution, safety, firefighters, security, removals, etc.
  • Maintaining the available location from the perspective of Security, Housekeeping, and Administration
  • Ensures that all office requirements are kept up to the necessary Health and Safety, and Cleanliness standards
  • Manages requests, employee complaints
  • Identify, formulate, estimate, and list the needs for repairs and other services
  • Overseeing building projects, renovations, or refurbishments
  • Setting up necessary business furniture: desks, chairs, cabinets, etc.
  • Providing additional equipment and supply to facility users as necessary
  • Acquisition of consumables and related services for the management of the rented space
  • Contact contractors with specific needs, take bids, and select who will supply the services Managing expenditures, supervising the work, verifying the result, and final bill
  • Maintaining relationships with potential contractors that may provide the required services
  • Organize and coordinate small office events (Trainings, meet-ups, workshops)
  • Purchase, delivery of necessary goods / products for trainings, organization of the venue of different events in the office: trainings, meet-ups, showcase, celebrations
  • Order and delivers items in the budget managed by HR (welcome packs, anniversaries, Summer Party and New Year)
  • Keeps a strict and real time record of all expenses for the office: petty cash report and invoices and receipts upload in our expense system;
  • Keeps a strict record of all contracts and addendums with partners and suppliers (including lease);

Requirements:

  • Knowledge of Microsoft Office (Word and Excel);
  • Excellent written and oral proficiency in English;
  • Basic accounting knowledge would be considered an asset.
  • Able to work in a team and independently;
  • Professional behaviour with a positive ‘can do’ attitude;
  • Punctual and dependable;
  • Clear communicator and an active listener;
  • Pro-active and able to take decisions under pressure;
  • Willing to learn and improve the current knowledge.
Apply for this job now! HR team will never use any personal information it receives from you for any purpose beyond recruitment, employment or reference checks, and strongly believes in the importance of keeping the personal information private.

Benefits

  • Headquarters in the heart of the city, at Unirii Square.

  • Internal & external training.

  • Health and well-being in house programs.

  • Daily catered lunch.

  • Fruit day.

  • Private healthcare and dental care discounts.

  • We hold team-building activities and office parties throughout the year.

  • We have an ever-growing library (online & offline).

  • A fun entertainment corner.

  • Flexible schedule.

  • Extra vacation days with every year inside the company.

  • Our very own gym.