Office Administrator & Assistant

Got a head full of ideas?
Good.

We are looking for a bright and very well-organized Office Administrator with a really kind and enthusiastic attitude to join our ranks!

Responsibilities:

  • Organising travel and itineraries;
  • Organising and planning meetings;
  • Organising and planning recruitment interviews and contacting candidates;
  • Taking notes and writing minutes during meetings;
  • Various ad hoc requests;
  • Managing office relocation and establishment (turnkey responsibility);
  • Manages the front office area: answering phones, assisting clients when visiting the office, etc;
  • Handles correspondence: registration of incoming and outgoing mail, ordering courier services, distributing mail to different departments;
  • Coordinates office activities: booking and following up service providers for maintenance of the premises and delivery of supplies: catering, stationery, cleaning services, repairs;
  • Assists with organizing company events;
  • Manages office refurbishments, repairs, moves;
  • Keeps a strict and real time record of all expenses for the office: petty cash report and invoices and receipts upload in our expense system;
  • Liaises with the group Infrastructure team with regards to IT&C purchases, maintenance and distribution;
  • Ensures that all is prepared for any newcomers to the company;
  • Ensures that all office requirements are kept up to the necessary Health and Safety, and Cleanliness standards;
  • Can act as a liaison with local Payroll and Recruitment providers;
  • Can handle confidential information such as contracts. Addendums, termination papers;
  • Maintains communication and records of employee benefits: medical insurance, gym membership, and others;
  • Draws up monthly/ occasional personnel reports for the HR & Finance;
  • Oversees vacation, sick, and personal leave time as well as employee presence;
  • Takes care of employee workplace safety and coordinate necessary insurance policies;
  • Insures communication and keeps everyone involved informed with regards to different ongoing projects;
  • Has impeccable professional ethics standards with regards to keeping sensitive information confidential;
  • Builds and maintains a positive professional relationship with colleagues and partners (suppliers, clients, etc).

Requirements:

  • 3-5 years experience in office management and or Assistant duties and administration;
  • Knowledge of Microsoft Office (Word and Excel);
  • Excellent written and oral proficiency in English;
  • Basic accounting knowledge would be considered an asset;
  • Able to work in a team and independently;
  • Professional behavior with a positive ‘can do’ attitude;
  • Punctual and dependable;
  • Clear communicator and an active listener;
  • Pro-active and able to take decisions under pressure;
  • Willing to learn and improve the current knowledge.
Apply for this job now! HR team will never use any personal information it receives from you for any purpose beyond recruitment, employment or reference checks, and strongly believes in the importance of keeping the personal information private.

Benefits

  • Daily catered lunch.

  • Health Insurance.

  • Ever-growing online library.

  • Internal & external training.

  • We hold team-building activities and office parties throughout the year.

  • Flexible schedule.