Group Payroll Specialist

Job Summary:
EveryMatrix is looking for an awesome Group Payroll Specialist in our HR team in Bucharest. As part of the HR admin & payroll team within the HR Department, you act as a subject matter expert and manage all HR payroll & benefits areas on local level, ensuring support for all internal clients on different programs, processes, tools and systems, striving for compliance with legislation and delivering outstanding employee experience.
Company Intro:
EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 200 customers worldwide. The company is profitable, has over EUR 100m in annual revenues, and 700 employees in offices across ten countries in Europe, Asia and the US.  EveryMatrix was founded in 2008 and remains a founder-owned private company.
Responsibilities:

  • Act as main contact person and manage the payroll processes and the benefits administration, depending on the company’s needs and also in relation to the competent authorities that regulate the labour relations between employer and employee;
  • Manage the relationship with outsourcing company, providing on-time and accurate information and documents needed for for payroll or for any other scope;
  • Maintains the relationship with external suppliers (payroll, medical services, ensuring effective communication and trying to find solutions that constantly improve collaboration and add new opportunities;
  • Responsible in updating, maintaining and centralising data in/from internal tools in order to provide all the needed information required for monthly payroll;
  • Checks and updates the databases regarding the various special assignments as: personal data, change of position, change of salary, deductions, bank accounts, etc.), ensuring records are accurate;
  • Execute tasks independently, enter data and retrieve information from the group-specific system, perform data validation, audit own data entry for accuracy and make corrections as needed;
  • Checks the payroll sheet prepared by the external providers in order to identify possible corrections;
  • Ensure support for all needed documents, reports, invoices, etc. for monthly financial closing
  • Run, create and develop reports on HR data for analysis and decision-making, statistical data analysis, audit processes and other reports required by managers;
  • Provide comprehensive HR Admin&payroll support in all activities related to HR (employments, leavers, changes of contracts, suspensions, benefits administration, salaries);
  • Act as a main point of contact for payroll-related queries from employees and/or managers;
  • Provides support to employees regarding payslips and clarifies any details related to salary calculation in a way easy to understand and with focus on customer needs;
  • Checks compliance with internal procedures/regulations related to internal procedures/policies or legislation and ensures the monitoring and implementation of the necessary legislative changes within the company;
  • Act as a backup for Admin and Payroll specialists when needed;
  • Contribute to the HR system implementation projects and other change initiatives, support documentation and testing of system enhancements when needed;
  • Manage the internal and external communication with stakeholders related to payroll and benefits area;
  • Participate in assigned training and self-learning based on the development plan;
  • Works in a team, constantly collaborates with the rest of the members, according to internal workflows.

Requirements:

  • Associate’s or bachelor’s degree in economics preferred;
  • Human inspector and payroll certificate would be a plus;
  • Proven experience in a payroll position in a fast-paced environment required;
  • Strong knowledge of labour and fiscal legislation;
  • Advanced MS Office package (especially Excel);
  • Fluent in English;
  • Ability to work independently, as well as engaging with co-workers in different project teams;
  • Good planning and organising and ability to prioritise activity;
  • Customer service-oriented person and willing to help;
  • Strong analytical and problem-solving skills;
  • Proactivity and excellent communication skills (both written and verbal);
  • Integrity and trust, accurate working style;
  • Enthusiastic and go-getter person, open to change, digital and innovation;
  • Ability to work with various tasks, that can change depending on the business needs;
  • Very good understanding of payroll processes, ability to identify and ask for missing data from internal customers and to mitigate risks of errors.

Work-Life Balance:

  • 33 days off per year, including public holidays, rising to 43 by year 5 inside the company
  • 10 sick leave days per year (without a doctor’s note).
  • 40% work from home, over any 3-month period
  • If returning to work soon after having child, 1 year 100% WFH for mothers
  • WFH after child is born – for fathers: 13 weeks of 100% WFH (from the day of the birth of the child)

Benefits and Office perks:

  • Daily catered lunch or lunch allowance in value of 85 EUR net per month
  • Medical subscription– Regina Maria
  • Our own in-house gym, health & well-being programs
  • Fruits Tuesday
  • Access to online learning platforms Udemy for Business and O’Reilly and budget for external training
  • Bookster
  • Massage at work
  • Anniversary gifts
  • Frequent free-bar parties, annual whole-company parties (have previously rented our own planes to get everyone together!)
  • Fun corner: ping pong table, PS4, lots of board games.
Apply for this job now! HR team will never use any personal information it receives from you for any purpose beyond recruitment, employment or reference checks, and strongly believes in the importance of keeping the personal information private.

Benefits

  • Headquarters in the heart of the city, at Unirii Square.

  • Internal & external training.

  • Health and well-being in house programs.

  • Daily catered lunch.

  • Fruit day.

  • Private healthcare and dental care discounts.

  • We hold team-building activities and office parties throughout the year.

  • We have an ever-growing library (online & offline).

  • A fun entertainment corner.

  • Flexible schedule.

  • Extra vacation days with every year inside the company.

  • Our very own gym.